Adding and managing user accounts

Adding an account

To create accounts, log in with the “school” account. Hover your mouse over 'Users' on the left, and then click 'Add New.' The 'Add New User' page should appear, with many fields that you can fill out. Ignore most of these—you only need to fill out these fields:

• Username – If your school has a consolidated account username that everyone uses, we
  recommend using it so that things don’t get confusing. Otherwise, the user’s first name and the first letter of their last name (eg. “johnd”) or vice versa (eg. “jdoe”) works.
• Email address – This should be an email address that the user checks.
• Role – See below.

Next, the new user should receive an email that may ask them to activate their account and another emails with their username and a randomly generated password. The user should then log in and change their password by clicking 'Profile' on the lefthand bar, scroll down where their can fill out their name. The password can be changed from the 'Generate Password' button below the header 'Account Management.' The "school" account may also set the password for a user through the 'Users' page.

Roles

There are two ways to run a PBJ website. You should decide early on which approach to take:

Give all students publishing permissions (recommended)
In this mode, all chapter members with accounts on the website have the ability to publish articles,
edit published articles, and change design settings. Students can make changes as they see fit, and
are given the most creative freedom.
To operate your website in this mode:

• Add all chapter members with the “Editor” role.
• Add chapter directors and faculty advisers with the “Editor” role.
• Selected a few advisers or members to the "Administrator" role.

Operate the website in an approval-only mode (for schools with restricted policies)
In this mode, chapter members can create and work on articles of their own but cannot publish them.
They are also not allowed to make changes to any published articles or to any design settings.
Instead, a chapter director or faculty adviser must manually review and approve their work. Chapter directors and faculty advisers are the only users allowed to make design changes.

To operate your website in this mode:

• Add all chapter members with the “Contributor” role.
• Add chapter directors and faculty advisers with the “Editor” role.
• Create a general account called "School" for the "Administrator" role.
• Faculty advisers: you should use your own account rather than the “school” account for dayto-day business. The “school” account is for account creation and administrative access only.

Editing and deleting accounts

To edit and/or delete an account, log in with the “school” account. Click on “Users” on the left. In the
list of users, hover your mouse over the username to see “Edit” or “Delete.”